Job Descriptions

PURCHASING MANAGER

JOB DESCRIPTION

General Summary

The Purchasing Manager is responsible for the purchasing process across the company, providing leadership and oversight to the Purchasing Agents. 

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Collaborate with National, Regional, and Local Management to address each location’s specific needs.
• Maintain and perform all work activities in accordance with 4Wall quality standards.
    

Personal Responsibilities

• Follow purchasing strategies as outlined by VP of Procurement and Analysis.
• Review and approve POs using the KISSFLOW platform related to repair parts, Sales Cage restocking, and New Boxed Good Sales.
• Communicate with 4Wall accounting and vendors regarding payments, credit limits, and cash flow to determine purchase order approvals.
• Must be able to organize and track multiple projects and purchase orders simultaneously, maintaining accuracy and follow-through from initiation to completion.
• Manage relationships with key suppliers.
• Run stock room reorder reports to identify items that need to be purchased for restocking and new boxed good sales.
• Receive and process purchase requests and ensure all approvals are in place.
• Prepare purchase orders and communicate any special requirements or requests to vendors.
• Communicate with sales staff regarding pricing updates or issues related to vendor-ordered items.
• Update POs with tracking information.
• Confirm Drop Shipments.
• Work with vendors to resolve issues involving damage, incorrectly shipped, or back ordered.
• Resolve shipping and invoice discrepancies in coordination with 4Wall accounts payable.
• Follow up on your assigned purchase orders to ensure they are processed accurately and on time. 
• All other duties that may be assigned.

Team Responsibilities

• Maintain high customer relations.
• Work in a safe manner and report any workplace hazards or safety concerns.
• Communicate in a positive, informative and professional manner with all 4Wall Entertainment employees. 
• Actively encourage and participate in employee engagement and culture-building initiatives.

Key Requirements

• 7-10 years of purchasing experience.
• Experience working in entertainment and event lighting, production or similar industries.
• College degree preferred.
• Excellent written and verbal communication skills.
• Outstanding organizational skills.
• Must have good interpersonal and communication skills to work effectively with direct reports, company employees, vendors, and clients.
• Must be proficient in Excel, PPT, Word, and highly familiar utilizing ERP tool in a fast-paced environment. 
• Must adhere to all company policies, SOPs, and other management directives. 

Physical Requirements

The duties and tasks of this position are performed primarily in a temperature-controlled office environment, where the employee will generally sit but may stand or move within their workspace as needed. The role involves regular use of a computer monitor, keyboard, and mouse, as well as communication and visual acuity requirements such as close vision, peripheral vision, depth perception, and the ability to adjust focus. On rare occasions, the employee may be asked to push, pull, bend, climb, reach, twist, kneel, or lift and move items weighing up to 25 pounds in a warehouse environment without temperature control, with possible exposure to varying weather conditions.

Availability

• Must be available to work in the evenings and weekends, as required.

Position Location and/or Territory and Travel

• Position will require travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt due to the Administrative Exemption.