Job Descriptions

OFFICE MANAGER/ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

General Summary 

The Office Manager/Administrative Assistant is responsible for making sure the office runs smoothly by greeting visitors, answering and directing phone calls, ordering office supplies, planning office events, assisting HR with location needs and other administrative duties. 

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Providing excellent service to all customers, vendors, employees, and visitors at all times.  

Personal Responsibilities

• Answer phone calls, assist with answering questions, directing phones calls, and taking messages when necessary.
• Greet guests and employees upon arrival and direct them to the proper location.
• Administrative duties including but not limited to: stuffing envelopes with outgoing checks, data entry, expense reports, scanning and filing documents, etc.  
• Pull orders for inventory purposes to assist shop departments
• Assist with event planning and company lunches, including researching vendors for best pricing and placing orders.
• Order, maintain and organize company kitchen and office supplies.
• Maintain company calendar, including knowing who is in the office, conference room schedules
• Other duties as assigned.

Team Responsibilities

• Communicate in a positive and professional manner with all 4Wall Entertainment employees. 
• Ambassador for all new hires
• Maintain the highest level of customer relations
• Assist with necessary travel arrangements 
• Work in a safe manner and report any safety concerns to your direct supervisor or General Manager

Key Requirements

• Previous customer service, administrative, or receptionist experience preferred
• Excellent written and verbal communication skills
• Must be responsible, self-motivated, self-starter, personable and well organized
• Ability to manage multiple tasks simultaneously
• Ability to maintain friendly, professional demeanor at all times
• Must be able to effectively meet deadlines and goals
• Strong PC skills including: Word, Excel, PowerPoint and Internet.
• Must adhere to all company policies, SOPs and other management directives. 

Physical Requirements

The job duties and tasks of this position require the employee to regularly sit. The employee may choose to stand and move within their working area. Regular use of computer monitors and a keyboard/mouse will be required. The employee must occasionally lift and/or move up to 2 pounds. Other physical requirements of the job include the ability to communicate. Generally, the employee will be in a temperature-controlled work environment set for general comfort.

Availability

• Must be available to work in the evenings and weekends, as required.  

Position Location and/or Territory and Travel

• No to minimal travel required

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be non-exempt.