Job Descriptions

PURCHASING AGENT

JOB DESCRIPTION

General Summary

The Purchasing Agent is responsible for managing the purchasing process from start to finish for their assigned location, in accordance with standard operating procedures and under the direction of the Purchasing Manager.  

Responsibilities of Position: Duties include but are not limited to:

Organizational Responsibilities

• Collaborate with Regional Purchasing and Asset Manager and General Manager on purchases for specific location.  
• Maintain and perform all work activities in accordance with 4Wall quality standards.  

Personal Responsibilities

• Must be able to organize and track multiple projects and purchase orders simultaneously, maintaining accuracy and follow-through from initiation to completion.
• Manage relationships with key suppliers.
• Run stock room reorder reports to identify items that need to be purchased for restocking and new boxed good sales.
• Receive and process purchase requests and ensure all approvals are in place.
• Prepare purchase orders and communicate any special requirements or requests to vendors.
• Communicate with sales staff regarding pricing updates or issues related to vendor-ordered items.
• Update POs with tracking information.
• Confirm drop shipments.
• Work with vendors to resolve issues involving damage, incorrectly shipped, or back ordered.
• Resolve shipping and invoice discrepancies in coordination with 4Wall accounts payable.
• Follow up on your assigned purchase orders to ensure they are processed accurately and on time.
• All other duties that may be assigned.

Team Responsibilities

• Maintain high customer relations.
• Work in a safe manner and report any work place hazards or safety concerns
• Communicate in a positive, informative and professional manner with all 4Wall Entertainment employees. 

Key Requirements

• 3-5 years of purchasing experience
• Experience working in entertainment and event lighting, production or similar industries.
• College degree preferred
• Excellent written and verbal communication skills
• Outstanding organizational skills
• Must have good interpersonal and communication skills to work effectively with company employees, vendors, and clients.
• Must be proficient in Excel, PPT, Word, and highly familiar utilizing ERP tool in a fast paced environment. 
• Must adhere to all company policies, SOPs, and other management directives.  

Physical Requirements

The duties and tasks of this position are performed primarily in a temperature-controlled office environment, where the employee will generally sit but may stand or move within their workspace as needed. The role involves regular use of a computer monitor, keyboard, and mouse, as well as communication and visual acuity requirements such as close vision, peripheral vision, depth perception, and the ability to adjust focus. On rare occasions, the employee may be asked to push, pull, bend, climb, reach, twist, kneel, or lift and move items weighing up to 25 pounds in a warehouse environment without temperature control, with possible exposure to varying weather conditions. 

Availability

• Must be available to work in the evenings and weekends, as required. 

Position Location and/or Territory and Travel

• Position will require travel on occasion

Position Type

• Full-Time/Regular
• Based on the Fair Labor Standards Act (FLSA), management has analyzed this position and determined it to be exempt due to the Administrative Exemption.